Administrative Assistant

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Posted under: Engineering

What does this job entail?

The Administrative Assistant will play a crucial role in supporting the efficient operations of our Engineering division. The Administrative Assistant will organize lunch & learns, manage supply inventory, assist with project tasks, and handle diverse administrative duties. The Administrative Assistant role requires multitasking, independence, and time management. The Administrative Assistant should be able to maintain a high level of confidentiality and have experience with a variety of office software. The Administrative Assistant will be a champion and leader of our company’s core values while maintaining internal and external customer engagement and satisfaction.

Some responsibilities include:

• Efficiently managing and submitting accurate expense reports for multiple team members, ensuring compliance with company policies and maintaining receipts & records.
• Spearheading the onboarding processes and mentor programs & organizing office space for all new hires in Engineering.
• Generating and delivering accurate and timely reports for directors and project managers as requested.
• Maintaining professional license registrations.
• Collating and distributing mail.
• Sending correspondence and packages via Fed-Ex and USPS.

Am I qualified for this position?

• High school diploma or equivalent
• Proficiency in Microsoft Office
• Excellent time management skills
• Detail-oriented with a proficiency in organizational skills and time management
• Effective oral and written communication with a strong suit in interpersonal skills
• Six (6) months of administrative/office experience

Why work for Fenstermaker?

Our success is based on establishing lasting partnerships and providing innovative, high-quality products and services. We conduct our business ethically, honestly and with integrity in everything we do.

Our core values define the way we do business.

Family

We treat everyone like family and put people over policy.

We place an emphasis on safety and are supportive and empathetic in rough times.

One Company

We leverage our multi-disciplinary strength to benefit our clients.

We communicate, collaborate and execute together, as a team.

Customer Obsessed

We treat others the way they want to be treated – with respect.

We create unforgettable experiences and build lasting relationships and establish partnerships.

Growth Mindset

We believe growth creates opportunity and gives us the capability of building long-term careers.

Be Different

We encourage and reward innovation.

We serve our clients in ways that make the competition irrelevant.

We create a unique experience for our team members.

EOE/AA Employer. Applications confidential.